Export your data

What you’ll need

• Any active Kommo plan

• Permission to export leads, contacts, companies or tasks

• Optional: Filters to export specific segments

• Enough local storage to download exported files

Keep in mind

• Lead exports are limited to 500 records per file (larger exports are split automatically)

• Contacts and companies support vCard export

• Task exports support iCal, Outlook, and Google Calendar formats

• Exported data depends on your user permissions (Admins can restrict exports)

• Large exports continue running in the background, even if you leave the page

Exporting data lets you download leads, contacts, companies, or tasks in common formats for reporting, analysis, or record-keeping.

How exports work

After starting an export:

• A progress bar shows the export status

• You can continue working while the export runs

• Once complete, download the file to your device

Export leads

Use this option to export deal and pipeline data.

1. Go to Pipelines and open a specific pipeline or choose All leads. Click the three dots → Export.

2. Choose a format (Excel, CSV, or Google Sheets). Select all data or filtered results and click Export.

Included data: lead name, company, main contact, responsible user, stage, value, tags, tasks, custom fields, notes, timestamps, and more.

Export contacts & companies

Export contact or company records for external use or backups.

1. Go to Lists → Contacts, Companies, or All contacts and companies. Click the three dots → Export.

2. Choose a format:

   1. Excel, CSV, or Google Sheets

   2. vCard

   Note: vCard lets you import contacts into other CRMs or phone address books.

3. Select all data or filtered results and click Export.

Export tasks

Download tasks to use in external calendars or planning tools.

1. Go to Tasks. Click the three dots → Export.

2. Choose a format:

   1. iCal

   2. Microsoft Outlook

   3. Google Calendar (follow the on-screen instructions)

If you need more help with setup or troubleshooting, feel free to reach out to our support chat or contact us via WhatsApp. You can also hire a Kommo partner to do all the hard work for you.

Not a user yet? Sign up for our 14-day free trial or book a free live demo.