---
title: "Export your data"
slug: "data-export"
description: "Learn how to export your Kommo data to download records, create reports, or keep backups of your workspace."
updated: 2026-02-20T13:39:57Z
published: 2026-02-20T13:39:57Z
canonical: "support.kommo.com/data-export"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.kommo.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Export your data

> [!NOTE]
> **What you’ll need**
> 
> - Any active Kommo plan
> - Permission to export **leads, contacts, companies or tasks**
> - Optional: Filters to export specific segments
> - Enough local storage to download exported files
> 
> **Keep in mind**
> 
> - Lead exports are limited to **500 records per file** (larger exports are split automatically)
> - Contacts and companies support **vCard** export
> - Task exports support **iCal**, **Outlook**, and **Google Calendar** formats
> - Exported data depends on your user permissions (Admins can restrict exports)
> - Large exports continue running **in the background**, even if you leave the page

Exporting data lets you download leads, contacts, companies, or tasks in common formats for reporting, analysis, or record-keeping.

## How exports work

After starting an export:

- A progress bar shows the export status
- You can continue working while the export runs
- Once complete, download the file to your device

## Export leads

Use this option to export deal and pipeline data.

1. Go to **Pipelines** and open a specific pipeline or choose **All leads**. Click the **three dots** → **Export**.![](https://cdn.document360.io/56933ead-06fc-4574-95de-8fa458a5db1d/Images/Documentation/new-kb-_-export-your-data-setup-image-vhygz5qe.png)
2. Choose a format (Excel, CSV, or Google Sheets). Select all data or filtered results and click **Export**.![](https://cdn.document360.io/56933ead-06fc-4574-95de-8fa458a5db1d/Images/Documentation/new-kb-_-export-your-data-setup-image-w9v7nant.png)

**Included data:** lead name, company, main contact, responsible user, stage, value, tags, tasks, custom fields, notes, timestamps, and more.

## Export contacts & companies

Export contact or company records for external use or backups.

1. Go to **Lists → Contacts**, **Companies**, or **All contacts and companies**. Click the **three dots** → **Export**.![](https://cdn.document360.io/56933ead-06fc-4574-95de-8fa458a5db1d/Images/Documentation/new-kb-_-export-your-data-setup-image-5qwcqc8p.png)
2. Choose a format:

> [!NOTE]
> **Note: vCard** lets you import contacts into other CRMs or phone address books.
  1. **Excel**, **CSV**, or **Google Sheets**
  2. **vCard**
3. Select all data or filtered results and click **Export**.![](https://cdn.document360.io/56933ead-06fc-4574-95de-8fa458a5db1d/Images/Documentation/new-kb-_-export-your-data-setup-image-hwqmw5px.png)

## Export tasks

Download tasks to use in external calendars or planning tools.

1. Go to **Tasks**. Click the **three dots** → **Export**.![](https://cdn.document360.io/56933ead-06fc-4574-95de-8fa458a5db1d/Images/Documentation/new-kb-_-export-your-data-setup-image-f16e4xbl.png)
2. Choose a format:
  1. **iCal**
  2. **Microsoft Outlook**
  3. **Google Calendar** (follow the on-screen instructions)![](https://cdn.document360.io/56933ead-06fc-4574-95de-8fa458a5db1d/Images/Documentation/new-kb-_-export-your-data-setup-image-376mmohl.png)

If you need more help with setup or troubleshooting, feel free to reach out to our support chat or contact us via [WhatsApp](https://api.whatsapp.com/send/?phone=14159141403&text&type=phone_number&app_absent=0). You can also [hire a Kommo partner](https://www.kommo.com/partners/) to do all the hard work for you.

Not a user yet? [Sign up for our 14-day free trial](https://www.kommo.com/product-overview/) or book a [free live demo](https://calendly.com/kommo-sales/demo?month=2022-10).

## Related

- [How Kommo works](/kommo-basics.md)
- [Data protection and security overview](/security-overview.md)